Additional Learning Support Administrator
Department: Apprenticeships
Salary: £25,775 per annum
Contract Type: Full time | Permanent, 37 hours per week
Reference: REC2422 | Closing Date: Sunday, 21st June 2026
The Opportunity
Barnsley College is seeking a proactive and organised Additional Learning Support (ALS) Administrator to join our Apprenticeships and Employability Skills department. This is an excellent opportunity to play a key role in supporting the delivery of high-quality services for learners who require additional support, ensuring that vital processes run smoothly and efficiently.
Working closely with the ALS Coordinator and wider team, you will provide comprehensive administrative support, contributing to the accuracy of data, the coordination of key processes and the maintenance of high standards across the department. You will be part of a supportive and collaborative environment, where your work will directly contribute to ensuring learners receive the support they need to succeed.
What You’ll Be Doing
In this role, you will provide a wide range of administrative and clerical support to the Additional Learning Support function, helping to ensure that departmental systems and processes operate efficiently and in line with college procedures. You will support key activities such as processing enrolments, withdrawals and transfers, maintain accurate records and contribute to financial and administrative processes, including raising orders and supporting budget monitoring.
A key part of your role will involve supporting the coordination of ALS processes, including Education, Health and Care Plan (EHCP) reviews. You will schedule meetings, prepare documentation, track deadlines and ensure that all records are accurate, accessible and audit-ready across systems such as Aptem, ProMonitor and Cognassist. You will also act as a point of contact for enquiries, liaising with internal teams, external professionals and Local Authorities to ensure effective communication and compliance with statutory requirements.
In addition, you will support the preparation of reports, statistical information and documentation for audits and funding claims, while maintaining robust data quality and escalating any risks where necessary. You will contribute to quality assurance processes and identify opportunities to improve administrative systems and ways of working. Alongside this, you will undertake general office duties, including reception support, handling enquiries, managing diaries, processing post, booking rooms and ensuring the smooth day-to-day running of the department.
About You
We are looking for an organised and detail-oriented individual with a strong administrative background and a commitment to supporting learners and colleagues.
You will have experience working in an administrative role, with the ability to manage multiple tasks, maintain accurate records and meet deadlines in a busy environment. Strong communication skills are essential, as you will be required to liaise with a wide range of stakeholders, demonstrating professionalism, discretion and a customer-focused approach. You will be able to work both independently and as part of a team, using your initiative to solve problems and support the needs of the department.
A high level of organisation and attention to detail will be key, alongside a proactive and flexible approach to work. Experience in an educational setting or an understanding of Additional Learning Support processes, including EHCPs, would be advantageous but is not essential. Above all, you will demonstrate a commitment to supporting learners, maintaining high standards and contributing to a positive and inclusive College environment.
Essential Skills, Qualifications and Experience
• Level 2 Business Administration qualification or equivalent (or willingness to work towards)
• GCSE Maths and English Level 2 (or equivalent)
• Relevant previous experience within an administrative role
Reasons to join us
• We offer substantial annual leave entitlement (Up to 47 days per year including bank and public holidays)
• Holiday purchase scheme to buy additional annual leave days
• Local Government Pension Scheme – with a generous 19.2% employer contribution!
• We invest in our people through funded CPD opportunities, regular staff development training and paid volunteering days
• Career advancement opportunities with tailored support for staff to progress
• Free Barnsley College courses to support your professional and personal development (subject to approval)
• 24/7 access to same day appointments with a GP
• Exclusive discounts and cashback for retail, dining and leisure as part of YouatWork
• Access to health cash plans as members of the Westfield Health Scheme or Health Shield
• Discounted college gym membership with onsite facilities
• Supporting employee mental health through access to free counselling services and the Foundations App
• Discounts schemes for greener travel including Northern Rail, Trainline and Cycle to Work
• Free Microsoft Office 365 for personal use on up to five machines
• Access to discounted hair and beauty therapies at our onsite salon
• On site subsidised Starbucks and food outlets offering a variety of dining options
• Free breakfast provided daily for all staff members
• Our shared purpose - We believe in transforming the lives of both our learners and staff
The Barnsley College Advantage
When you join us, you can expect to benefit from The Barnsley College Advantage. This is the advantage of:
• Being supported to achieve your personal and professional goals
• A range of flexible working opportunities
• Autonomy, Empowerment and Accountability
• Short- and Long-Term development commitments
• Access to experiencing work in a range of areas
• Working in a Value and Behaviour led organisation
• Reward and Recognition
• Having your voice heard at every level
• Comprehensive Wellbeing Support
Closing date for applications is Sunday, 21st June 2026. We reserve the right to close this vacancy early depending on the level of interest.
Barnsley College is committed to creating a dynamic and diverse workforce and welcomes applications from all candidates regardless of their gender, disability, age, ethnicity, sexual orientation, or faith. Disabled applicants who meet the minimum essential criteria will be guaranteed an interview. The College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an Enhanced Disclosure from DBS.
Please be aware that it is a Criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.