** Strictly no agencies **
1. Purpose of Job
The main purpose of this role is to provide administrative support.
2. Principle Accountabilities
- To manage the flow of inbound and outbound telephone calls to the Department. This will involve the screening all calls and taking messages ensuring that callers receive a high quality response in an appropriate timescale.
- To provide administrative support including the compilation and production of letters, memos, minutes, agendas and reports ensuring all documents are produced in house style.
- Contribute to the preparation and confirmation of accurate data.
- To maintain diaries, arranging appointments, guidance sessions, organising meetings and the scheduling of internal and external visitors.
- To maintain a filing systems appropriate to each areas needs and requirements.
- To co-ordinate the flow of correspondence to the area. This will include the logging and prioritising of mail.
- To assist in the distribution of documents to other parts of the building on a regular daily basis.
- To perform other such duties commensurate with the grade of the post, as required by the Line Manager
- In addition it is recognised that the post-holder should:
- Maintain confidentiality at all times
- Promote equal opportunities
- Comply with all college policies and procedures including Health and Safety and Equal Opportunities policies.
Attachments
Safeguarding Statement:
Child protection is the responsibility of all staff. The College will therefore:
•Encourage and maintain an environment where students feel secure, are encouraged to talk, and are listened to
•Ensure students know that there are staff in the College whom they can approach if they are worried
•Include opportunities in the curriculum for students to develop the skills they need to recognise and stay safe from abuse
•All staff will be required to undertake appropriate safeguarding induction and training.