** Strictly Agencies **
1. Purpose of Job
To provide administrative support to the Curriculum Manager
2. Principle Accountabilities
• Develop and maintain effective links within the Curriculum areas, and with other Business support areas such as Registry, Quality and Business Development
• Contribute to the preparation and confirmation of accurate data
• Contribute to achieving consistency in the quality of documentation used both internally and externally
• Provide administrative support to Professional Tutors, as agreed by Line Managers
• To maintain Line Managers diaries, arranging appointments, organising meetings and the scheduling of internal and external visitors.
• To provide administrative support for Line Mangers including the production of letters, e-mails, reports, minutes and agendas ensuring all documents are produced in house style.
• To manage the flow of inbound and outbound telephone calls for Line Managers, ensuring that all calls receive a high quality response in an appropriate timescale.
• To assist in the co-ordination and administration of meetings and associated papers.
• To organise student disciplinary meetings as required and follow up on any associated student paperwork e.g. letters regarding the disciplinary
• To maintain filing and archiving systems, to photocopy, fax and scan documents as appropriate to meet the needs and requirements of the curriculum areas
• To monitor the stock of stationery and consumables and order/replace supplies as required.
• To report student absence and summarise for curriculum Line Managers
• To distribute internal and external mail as required.
In addition it is recognised that the post-holder should:
• Maintain confidentiality at all times
• Promote equal opportunities
• Comply with all college policies and procedures including Health and Safety and Equal Opportunities policies.
• To perform such other duties commensurate with the grade of the post as required by your Line Manager
Child protection is the responsibility of all staff. The College will therefore:
•Encourage and maintain an environment where students feel secure, are encouraged to talk, and are listened to
•Ensure students know that there are staff in the College whom they can approach if they are worried
•Include opportunities in the curriculum for students to develop the skills they need to recognise and stay safe from abuse
•All staff will be required to undertake appropriate safeguarding induction and training.