**Strictly No Agencies**
1. Purpose of Job
• Create and maintain accurate data relating to all aspects of individual learners’ personal details, enrolment, and examinations.
• Maintain a clear and auditable trail for all learner-related records.
• Contribute to a professional, effective, and customer focused Registry service.
• Adhere to all College systems, processes, and quality standards.
• Support the effective operation and administration of the Registry and Exams team.
2. Principal Accountabilities
2.1 Data Processing and Achievement Recording
• Process and validate data relating to student achievement across the College.
• Support the development of systems and procedures to ensure consistent and efficient achievement recording, timetabling, and register management.
• Implement processes for data collection and maintenance to support quality improvement.
• Update the student records system with online test results following examination completion.
2.2 Learner Data Integrity and Compliance
• Maintain accurate learner personal details in line with ILR requirements.
• Provide guidance to curriculum staff on awarding organisation rules, regulations, and processes.
• Ensure timely registration and entry of learners with awarding organisations for all current enrolments.
• Schedule examinations, including dates, times, and access arrangements, and ensure examination papers are supplied as required.
• Apply and process access arrangements in accordance with regulatory requirements.
• Reconcile exam invoices with supporting documentation to ensure financial accuracy within the examination budget.
• Update learner achievements on the student records system, verifying end dates, guided learning hours, and resolving outstanding outcomes.
• Ensure claims are submitted accurately, promptly, and subject to appropriate checking procedures.
• Process and issue learner certificates in a timely manner.
• Respond professionally and efficiently to enquiries from internal and external stakeholders.
2.3 Record Accuracy and Audit Readiness
• Ensure curriculum and learner records are accurate, complete and compliant.
• Support the timely and accurate submission of funding and data returns.
• Provide accurate data to support College decision making.
• Ensure awarding organisation evidence is available for internal and external audit.
3. General Responsibilities
• Maintain up to date knowledge of funding agency requirements and undertake agreed CPD.
• Contribute to the development and maintenance of procedures and work instructions relevant to the role.
• Support the sharing and development of best practice across the College, including participation in staff development activities.
• Comply with all College policies, procedures, and quality assurance systems.
• Undertake any other duties commensurate with the grade of the post, as required by the Principal, Chief Executive, or Head of Registry.
At all times deliver a professional approach in all aspect of work, treating all staff, students and the wider college community with respect.
Child protection is the responsibility of all staff. The College will therefore:
•Encourage and maintain an environment where students feel secure, are encouraged to talk, and are listened to
•Ensure students know that there are staff in the College whom they can approach if they are worried
•Include opportunities in the curriculum for students to develop the skills they need to recognise and stay safe from abuse
•All staff will be required to undertake appropriate safeguarding induction and training.