EHCP & Transition Co-Ordinator

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EHCP & Transition Co-Ordinator

The Henley College
Henley-on-Thames, Oxfordshire
Contract Type
Term Time
From £26,598.00 per annum (pro-rated to term-time)
Start Date
As Soon As Possible
20th October 2023 11:59 PM
Contract Type
Job ID
Start Date
As Soon As Possible
  • Contract Type :Permanent
  • Job ID: 1367118

POST TITLE: EHCP & Transition Co-Ordinator

GRADE: Support Staff Scale 6

REPORTS TO: Additional Learning Support Manager


‘Come questioning, go seeking, grow’


We have an exciting opportunity available at The Henley College. We are looking for a motivated, learner-centred and outstanding EHCP & Transitions Coordinator to coordinate Education Health Care Needs (EHC) needs assessment planning process for individual students and young people with special educational needs and disabilities.

If you are passionate about success and can do the above, then we want to hear from you!


  • Work closely with the ALS Manager to ensure that funding for High Needs students and students in receipt of low-level ALS is captured.
  • Review and monitor procedures within the department for obtaining and recording information related to students both receiving and referral for additional support.
  • Work with the ALS Manager to create and maintain both electronic and paper-based filing systems for ALS including High Needs audit paperwork in line with Local Authority guidance for High Needs.
  • Maintain the on-line timetabling system for ALS, to ensure that the timetables are up to date and reflect any changes and work closely with the MIS Team to ensure that data is up to date.
  • Actively develop collaborative partnerships with all Curriculum Areas to ensure that staff are aware of individual student needs and the recommendations to support them effectively.
  • Provide Initial Interviews for students who have identified Learning Support Needs, provide advice and guidance on effective support strategies and obtain relevant evidence required for funding requirements.
  • Review and monitor the effectiveness of the ALS processes and procedures that are in place for reporting student progress and provide guidance and advice where required.
  • Actively develop partnership working with parents, practitioners, young people and other agencies to ensure effective delivery of the learning support service for High Needs students.
  • Be responsible for a caseload and act as the EHC Case Officer in line with the Special Educational Needs Code of Practice and ensure that the statutory responsibilities and the Authority’s local policies and strategies are adhered to.
  • To be the main point of contact for EHC Teams, Parents and Young People regarding EHC Transitions and the EHC Needs Assessments.
  • To ensure the progress of young people with Educational Need and Education, Health and Care Plans is monitored and reviewed, via Annual Review processes.
  • Represent the College and the Learning Support Department at EHC Assessment meetings as required.
  • Work closely with feeder schools around the transition arrangements for students with SEND, including attendance at transition review meetings
  • Work closely with feeder schools, the Local Authority and the EHC Team to ensure that EHCP Assessments have been received for those students where the College has been named as the Education Provider.
  • Represent the College at events held by feeder schools around progression and transition of High Needs students and students with SEND.
  • To liaise with other agencies and attend multi-agency case conferences/meetings as appropriate
  • To work closely with the EHC Teams, Health and Care to ensure that recommendations set within the EHC Plan are implemented in a timely manner.
  • Attend High Needs Board and keep up to date with funding reforms and requirements for High Needs students alongside ALS Manager (deputizing where required).


Tenure of post: Permanent, Term Time Only, 38 weeks a year

Hours of work: 37 hours per week, Monday to Thursday 8:30am – 5:00pm, Friday 8:30am – 4:30pm

Salary: From £26,598.00 per annum (pro rata for term time only) 

Pension: Local Government Pension Scheme. This is an employee and employee contributory pension scheme.

The Henley College is an Equal Opportunities Employer. The Henley College is committed to safeguarding and promoting the welfare of learners and expects all staff to share this commitment. This position is subject to a satisfactory Enhanced DBS check. 


Safeguarding Statement:

The Henley College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.
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