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HR Assistant

Deanfield Avenue, Henley-on-Thames, Oxfordshire, RG9 1UH
The Henley College
Full Time
From £19,878.00 per annum
23rd November 2021
Start Date
As soon as possible
3rd January 2022 08:27 PM
Contract Term
Job ID
Start date
As soon as possible
  • Contract type: Permanent
  • NQTs Considered:
  • Job ID: 1191689

JOB TITLE: HR Assistant

SCALE/SCALE-POINT: Support Staff Scale 4



‘Come questioning, go seeking, grow’


An exciting opportunity for a HR Assistant has arisen at The Henley College. This role actively supports the Human Resources team covering all aspects of the employee life cycle including the daily administration. The successful applicant will be able to gain a wide array of knowledge and experience across all areas of the HR function.


  • Co-ordination of on-boarding process for new employees, ensuring all right to work documentation and employee data is uploaded onto systems including the Single Central Record
  • First point of contact for all HR queries via the HR inbox and drop ins.
  • Co-ordination of employee checks, DBS checking process, probation reviews.
  • Update Holiday allocation annually on HR system.
  • Administrator for HR information system (adding new starters, leavers etc), ensuring all employee records are fully up to date and signatures obtained where necessary.
  • Support in HR Audit checks of employee data to ensure integrity of data is maintained
  • Assisting with weekly and monthly payrolls for all employees, including collecting, calculating and entering data on Cintra.
  • Administration of the Smartlog training platform.
  • Assisting with invoicing, raising purchase orders.
  • To monitor and maintain the sickness absence system and processes.
  • To support in the modernisation of the function by collating HR files and filing paperwork.
  • Preparation of new employee contracts and associated paperwork including contractual changes
  • To carry out administrative duties relating to staff development including maintaining records of staff attending internal and external courses and staff development programmes
  • Administering the course approvals process
  • To assist with the new starter induction processes.


  • To identify personal and professional staff development needs to meet the College's Strategic Plan.
  • To personally exhibit the values of the College and inspire students to do the same.
  • To ensure continuous professional development (CPD) requirements as specified by the College and that may be identified during College processes, for example, Appraisal.
  • To maintain awareness of the requirements of the College Health and Safety Policy and to be responsible for ensuring that the duties and responsibilities detailed in the College Health and Safety Policy are adhered to and carried out.
  • To read and apply the College Safeguarding and Prevent procedures and to ensure that the duties and responsibilities detailed in the College Safeguarding Policy and Prevent Duty Policy are adhered to and carried out.
  • To read the College Single Equality Scheme and to act in accordance with statutory
  • obligations under the equality duties and in compliance with current Equality and Diversity legislation.
  • To ensure adherence to the College Data Protection Policy.
  • To work to the College quality standards and systems within the context of the College quality systems.
  • To undertake such other duties and responsibilities as are appropriate to this level of post, including any reasonable request made by the HR Manager or Senior Leadership Team.


Essential skills and Characteristics

  • Discrete, and able to maintain high levels of confidentiality and diplomacy.
  • High level of accuracy with excellent attention to detail.
  • Working knowledge of GDPR and how it applies to this role.
  • High level organisational and administrative skills, with a problem-solving attitude.
  • Flexible approach to workload in a busy environment, with the ability to multi task and prioritise.

Desirable skills and characteristics

  • CIPD qualified
  • Previous experience working in an HR department in educational establishments


Tenure of post: Permanent, All Year Round

Hours of work: 37 hours per week, Monday – Friday

Start Date: As soon as possible

Annual leave: 20 days, plus 8 bank holidays, plus 4 closure days

Salary: From £19,878.00 per annum

Pension: Local Government Pension Scheme (optional). This is an employee and employer contributory pension scheme.

The Henley College is an Equal Opportunities Employer. The Henley College is committed to safeguarding and promoting the welfare of learners and expects all staff to share this commitment. This position is subject to a satisfactory Enhanced DSB (previously CRB) check

Safeguarding Statement:

The Henley College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.
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