SALARY: Up to £10.42 per hour
JOB TYPE: Casual
LOCATION: Across all sites
JOB PURPOSE:
To assist with the administration of all aspects of public exams and assessments which are to be conducted efficiently in the best interest of candidates.
PERSON SPECIFICATION
- Comfortable with public speaking. Informing learners of regulations relevant to exam.
- Excellent communication skills
- Good attention to detail and high level of accuracy
- Good numeracy and computer literacy skills
- Ability to work under pressure
- Ability to work as part of a team and on your own initiative
- Flexible working practices
- Professional and approachable
- Empathetic and able to preserve confidentiality
ROLES AND RESPONSIBILITIES
- The role of the invigilator
- ensure that examinations are conducted according to the regulations
- ensure all candidates have an equal opportunity to demonstrate their abilities
- ensure the security of the examination materials before, during and after the examination
- prevent possible candidate malpractice
- prevent possible administrative failures
- General requirements
- experience of invigilation is not required as training in the role and duties of an invigilator will be provided
- declare if they have invigilated previously and whether they have any current maladministration/malpractice sanctions applied to them
- confirm their availability in advance of main examination periods
- Invigilators must confirm the confidentiality and security requirements surrounding the invigilation process are known, understood and will be followed at all times
- An ideal candidate will:
- be reliable, flexible and readily available during main examination periods
- have effective communication skills and good interpersonal skills
work well as part of a team
be confident and a reassuring presence to candidates in examination rooms
be able to give instructions and manage situations involving different groups of people
have basic IT skills (familiar with use of email, mobile phone messaging etc.)
seek to achieve competence in the role and a rigorous understanding of the JCQ regulations
Main duties
- To conduct examinations in accordance with the Joint Council for Qualifications (JCQ), and specific awarding body regulations and instructions.
- To have a key role in upholding the integrity and security of the external examination/assessment process.
- Before examinations
- Report to and be briefed by the exams officer prior to each exam session
- Keep confidential exam question papers and materials secure before, during and after exams
- Ensure exam rooms are set up according to the requirements
- Admit candidates into exam rooms under formal examination conditions
- Give full attention to conducting the examinations properly
- Identify candidates and seat candidates according to the required arrangements
- Distribute the correct question papers and exam materials to candidates
- Instruct candidates in the conduct of their exams
- Deal with candidate questions
- Start exams
- During examinations
- Supervise and observe candidates at all times and be vigilant throughout examinations
- Keep disruption in examination rooms to a minimum
- Deal with emergencies or irregularities effectively
- Record/report any incidents, disruption or irregularities
- Complete attendance registers
- Deal with candidate questions according to the regulations
After examinations
Instruct candidates in finishing their examinations and collect examination scripts and materials
Dismiss candidates from the examination room
Check candidates’ names on scripts, match the details on the attendance register
Securely return all examination scripts and materials to the exams officer
Other tasks
Undertake training, update and review sessions as required
(prior to invigilating any external examination in a new academic year) Undertake relevant online invigilator training and assessment for that academic year
Undertake, where required and where able, other duties requested by the exams officer, for example:
centre supervision of examination timetable clash candidates between examination sessions
facilitating access arrangements for candidates, for example as a reader, scribe etc. (full training will be provided)
other exams-related administrative tasks including maintaining question paper security by supporting the ‘second pair of eyes check’
The Hart Learning Group is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Successful applicants will be required to undertake a Disclosure and Barring Service (DBS) check, as our posts are exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. It is also an offence to apply for a role if you have been barred from working with children, young people and vulnerable adults. If you have been shortlisted for a role and are within the guidelines of KCSIE, an online search will be carried out to identify any incidents or issues that have happened and are publicly available online. If any incidents or issues are identified, the Group might want to explore these with you at the interview. As part of the recruitment process, you will need to provide proof of their right to work in the UK.