JOB PURPOSE: 1. To ensure the data is compliant and meets the requirements of the agencies funding and provide appropriate reports.2. To assist in the preparation of error free ILR data for submission to external agencies.3. To assist the Director of Apprenticeships and MIS Manager with preparation for external audit and quality monitoring visits.4. To be responsible for the financial tracking of the apprenticeship/traineeship contracts against profiles.5. Be responsible for keeping up to date with any reforms or changes which may impact on the compliance. MAIN DUTIES:• To be responsible for ensuring the integrity, accuracy and completeness of apprenticeship and traineeship data and related funding claims. To develop and manage data integrity procedures including the management of validation and exception reports, reporting regularly to management.• To be responsible for the day to day administration of apprenticeship and traineeship data held within the College’s student records system (PICS and UNIT-e)• Use PDSATS or other similar software packages to carry out a range of checks to ensure the funding claims are maximized and accurate.• Prepare timely submissions of error free data returns to a range of external agencies and to support audit and quality inspections (primarily College ILR).• To ensure all ULN’s are up to date and valid for data returns as required.• Assist with the internal spot checking of registers, learning agreements and other documentary evidence to support funding claims and to ensure the data is audit compliant.• To keep an up to date knowledge of funding issues and ILR requirements in relation to apprenticeships and traineeships. • Maintain the apprenticeship course file within the student records system.• Liaise with the examinations team and PICS Administrator to ensure claims for Apprenticeship Framework certification are completed in a timely and accurate manner and comply fully with ACE regulations.• Ensure all achievement data is entered accurately and is supported by appropriate evidence. THIS JOB DESCRIPTION IS SUBJECT TO NEGOTIATION WITH THE POSTHOLDER, AND TO ANNUAL REVIEWEqual OpportunitiesWe recognise and encourage the potential of a diverse workforce and positively welcome applications from people from black and ethnic minority communities.
John Ruskin College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.
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MIS Data & Compliance Officer
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John Ruskin College
Selsdon Park RoadSouth CroydonGreater LondonCR2 8JJ
Phase: Sixth Forms
No. of Pupils: 0
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