Job Title: Learning Support Administrator
Salary: £17,222 - £18,659 pro rata
Actual Salary: £10,596.78 - £11,480.97
Duration: Fixed Term to End of June 2020
Hours: 30 hours per week, 36 weeks per year
To carry out administrative procedures for the Specialist Assessment and Support and ALS teams. The core of the role will be to process referrals for assessments and exam concession assessments with the Specialist Tutors in a seamless and efficient way including liaising with students and schools to obtain JCQ8 documentation.
To ensure tutor referrals are fully complete, liaise with tutors and students regarding appointments and following up student attendance at appointments for assessments.
Working closely with the Specialist Assessment and Support and ALS teams you will be uniquely placed to offer administrative support to the team with systems improvement, training, projects, arranging meetings, note taking and correspondence with students, parents and key stakeholders
1. To process tutor referrals for assessments and exam concession assessments under the direction of the Specialist Assessment and ALS team.
2. To proactively chase up JCQ8 forms for students new to the college, liaising with schools, students and parents where appropriate.
3. To liaise with internal teams including the exams teams, Additional Learning Support Faculty Co-ordinators and tutors to ensure assessment/concession information is passed on.
4. To keep accurate records of tutor referrals indicating the stage reached and compile and collate reports as required.
5. To locate students who have missed/forgotten their appointments and encourage them to attend, collecting them in person if needed.
6. To support the Specialist Assessment and Support Team with the administration and arrangement of support sessions and workshops outside timetabled classes.
7. To monitor and follow up students who do not attend support sessions and workshops outside timetabled classes to maximise the efficiency of support
8. To provide administrative support to the Lead EHCP and HNF Manager – this including organising EHCP review meetings in consultation with parents, CI staff and external agencies as advised.
9. To send relevant paperwork relating to EHCP review meetings, either by post or email to parents/tutors, sending calendar invites to PfA Advisers/Social Workers/Tutors etc. Arrange visitor notification, room bookings and parking space reservations as required
10. To support the Specialist Assessment and Support Team with the administration of any workshops and // or training sessions for staff.
11. To provide administrative support and collate access information received from schools
12. To liaise across all college departments, on all sites and with external agencies and organisations. To travel as required to college sites and external venues.
13. Adhere to and promote the College’s Safeguarding, Equality and Diversity and Health & Safety policies and practices.
14. To undertake such other duties as may be required by or on behalf of Colchester Institute provided they are consistent with the nature of the post.
This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Colchester Institute.
Colchester Institute is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expects all staff and volunteers to share this commitment. All roles are subject to an Enhanced Disclosure and Barring Service check. Please contact Human Resources for further information if required.
Colchester Institute is committed to the rights of learners within all its learning locations; it is committed to promoting their welfare, protecting their physical and psychological well-being and safeguarding them from all forms of abuse. The College’s Safeguarding and Child Protection policy aims to ensure that all learners attending the College do so in a safe and secure environment. Colchester Institute expects all staff to share this commitment. For more information on the College’s Safeguarding and Child Protection policy, please, contact the Student Services department at the College.