We are seeking an organised and reliable MIS Officer to join our team at Coastland College. This is a fast-paced role working predominately at the Weymouth Campus.
The MIS Officer is responsible for ensuring the highest standards of data management and reporting within the College. This role supports the production and submission of funding claims, maintains key data systems, and assists with the creation and implementation of timetables and curriculum data. The post-holder works collaboratively with curriculum managers, senior managers, and administrative teams to deliver accurate, timely, and compliant data services in support of the College’s operational and strategic objectives.
What will the job entail?
Data Management & Funding Compliance:
• Maintain and validate “back-office” ILR data fields, ensuring effective error-checking and data integrity.
• Assist in the preparation, production, and submission of college funding claims and related data returns in line with ESFA and internal guidelines.
• Liaise with external agencies and internal teams to produce, verify, and submit accurate data reports. • Timetabling & Curriculum Support:
• Coordinate with curriculum and senior managers to create and maintain accurate student timetables within the College management information system (e.g., ProSolution). o
• Assist the Timetabling Officer to book teaching rooms and exam venues, liaising with Estates and IT teams to prevent scheduling conflicts.
• Support the examinations team by assisting with the timetabling of student assessments.
MIS Systems Development & Reporting:
• Develop, enhance, and maintain MIS reports and dashboards to support effective decision making across the College.
• Identify and implement automated data-checking, data correction routines, and efficient procedural solutions to improve data accuracy and processing efficiency.
• Manage technical documentation for software systems, including version control, licensing information, and configuration details.
User Support & Training:
• Provide a reliable and timely service for internal data requests and queries, ensuring a friendly and helpful approach.
• Work closely with IT support to resolve user queries and offer training on MIS systems, enhancing the overall user experience.
• Contribute to the development of knowledge libraries and training materials for staff using MIS systems.
General Administration & Compliance:
• Adhere to and promote College safeguarding, equality, health and safety, and data protection policies.
• Participate in continuous professional development and contribute to team projects and initiatives as required.
• Assist with special projects and College events
Who we are:
Coastland College is a General Further Education College spread across two campuses – one situated on the stunning Jurassic coastline in Weymouth and the other on a beautiful 18th Century Estate near the market town of Dorchester. As a newly united organisation, we’re bringing together the best of both Weymouth College and Kingston Maurward College to create an even stronger learning experience, with enhanced resources, a broader range of courses and industry-standard facilities.
We are Connected | We are Courageous | We are Dynamic | We are Empowering | We are Welcoming
With our combined expertise and resources, Coastland College is now one of the most dynamic and versatile further education providers in the region. From A-Levels to vocational courses and land-based studies to Apprenticeships, we have one purpose: to inspire our students and apprentices for individual success beyond expectation, ensuring that they are future-ready and prepared for today and tomorrow’s world.
Our supportive and dedicated community of staff place our students at the heart of everything they do, ensuring every learner thrives.
So, if you share our values and have the ambition to join us on our journey to continued success, we would love to hear from you.
What we offer:
Whatever your reasons for wanting to join our college community, we promise you a warm welcome and a highly supportive, flexible approach to your work - designed to help you reach your full potential. We also offer many great benefits, all with the aim of supporting your health, wellbeing and personal development:
Generous annual leave entitlement of 25 holiday days, plus bank holiday increasing by 1 day per annum up to a maximum of 5 years (30 days).
Additional 3 efficiency closure days over Christmas and an additional 4 days over Easter
Generous Pension Scheme through the Local Government Pension Scheme (LGPS).
Access to Care First - our FREE confidential emotional support and practical advice scheme
Dedicated CPD learning days to support learning and development
Family friendly policies
A person-centred annual appraisal focusing on your wellbeing and CPD
Free on-site parking
Free on-site gym
Employee discounts at on-site facilities such as Signature Hair & Beauty Salon, The Avenue Restaurant and The Bay Theatre.
Wide range of Health and Wellbeing initiatives to support staff including Corporate Eyecare voucher scheme, free and confidential staff counselling and a trained team of Mental Health First Aiders
The important bit:
Coastland College is committed to the safeguarding of children and vulnerable adults and so an online search will be conducted for the successful candidates. All new employees to the College are required to complete and obtain an enhanced DBS disclosure. A copy of our Safeguarding Policy can be found on the College website.
Please see our Job Description, Person Specification and Conditions of Service for more information about the role and what it’s like to be part of our team.
We’re here to help you:
If you have a medical condition or a specific need for an adjustment to our processes, and you believe this may affect your ability to be at your best – please let us know so we can talk about how we can best support you and make any adjustments that you may need.
Don’t meet every single requirement?
We recognise that talent comes in various forms and so are committed to creating an inclusive, supportive and sustainable environment for all, that celebrates diversity. If you are excited about this role but your past experience doesn’t align perfectly with every requirement on the job description or you are seeking an alternative working pattern, please apply anyway – you may just be the person we are looking for. All we ask is that you make this clear in your application so that we can take this forward to the next stage of the selection process. In your application, please feel free to note which pronouns you use.
We do not engage with recruitment agencies for this role. Any CVs received from agencies will be considered as unsolicited and the property of the Coastland College, with no obligation to pay agency fees.